CUT & PASTE TEXT

The following posting, regarding the use of Microsoft Word 2003 and Jaws was written by staff of the Adaptive Services Division of the DC Public Library. While the majority of the tutorials are original, credit should be given to the authors of the Basic Word curriculum used by the DC Public Library’s Computer Lab and to the Chorlton Workshop for additional information and guidance that contributed to their creation.


CUT & PASTE TEXT:
Cutting and pasting is use to move text without having to retype material in other locations within a document.

For example if the Gettysburg Address looked like this, Seven score and four years ago, you know that is out of order. You can cut and paste the appropriate words to put the sentence in the right order like so, Four score and seven years ago.

To cut and paste text,
Highlight the text you wish to move.
While holding onto the Ctrl Key tap the X Key on the keyboard.
JAWS should say Cut selection to clipboard.
This means, the text will be visibly removed from its original location and placed on a virtual clipboard in the computer’s memory.
Move the cursor to where you want to move the text.
While holding onto the Ctrl Key tap on the V key on the keyboard.
Jaws should say Pasted from clipboard.
This means that the text was transferred from the computer’s memory to where the cursor was located.

Exercise 10 Cutting and Pasting from the Gettysburg Address

First we need to open a new window.
Tap on the Windows Key.
The Start Menu will open.
Down Arrow until you hear JAWS say All Programs.
Press Enter.
Down Arrow until you hear JAWS say Microsoft Office.
Press Enter.
Down Arrow until you hear JAWS say Microsoft Office Word.
Press Enter.
You have now opened a blank word document.
Now, you have Two Windows open at the same time.
You are still on the blank document.
From there, hold onto the Alt Key and tap on the Tab Key.
This feature allows you to navigate between windows.
If you keep pressing the Tab Key, JAWS will tell you which windows you have open.
At this point you should only have Two open.
One should be the Gettysburg Address and the other should be the blank document.
JAWS may refer to it as Document 2.
While still holding the Alt Key, continue to tap on the Tab Key until you hear JAWS say Gettysburg Address.
From there all you have to do is let go and you should be back in the Gettysburg Address document.

Hold on to Ctrl and press Home to get to the top of the page.
Down Arrow until you hear JAWS say Four score and seven years ago our fathers brought forth on this continent a new nation.
That is the beginning of the first paragraph of the document.
From where you are, hold down on the Shift Key and hold down on the Ctrl Key and tap on the Down Arrow Key.
JAWS should say Selected and read the entire paragraph to you.
You have just highlighted the entire paragraph.

Hold onto the Ctrl Key and tap on the X Key.
JAWS should say Cut selection to clipboard.
This means, the text will be visibly removed from its original location and placed on the virtual Clipboard in the computer’s memory.

Remember, you have Two Windows open at the same time.
We are going to Paste what you have cut into the new blank document.
Hold onto the Alt Key and tap on the Tab Key.
While still holding the Alt Key, continue to tap on the Tab Key until you hear JAWS say Document 2.
From there all you have to do is let go and you should be back in Document 2.

Now that you are back in Document 2 you can do a number of things including writing.
However, what you will do now is Paste that first paragraph from the Gettysburg Address from the clipboard onto the blank document.

Hold onto the Ctrl Key and tap on the V Key.
JAWS should say Pasted from clipboard
This means that the first paragraph of the Gettysburg Address was transferred from the computer’s memory to the blank document

Go ahead and see for yourself
Hold onto Ctrl and Press Home to go to the top of the document
Now hold onto the Insert key and press the Down Arrow and Jaws will read the first paragraph of the Gettysburg Address to you

Now, what would the Gettysburg Address be without the words Four score and seven years ago? So you should put them back.
Hold onto Ctrl and press Home to go to the top of the document.
From where you are, hold down on the Shift Key and hold down on the Ctrl Key and press Down Arrow.
JAWS should say Selected and read the entire paragraph to you.
You have just highlighted the entire paragraph.

Hold onto the Ctrl Key and tap on the X Key.
JAWS should say Cut selection to clipboard.
This means, the text will be visibly removed from its location and placed on the virtual clipboard in the computer’s memory.

Remember, you have Two Windows open at the same time.
We are going to Paste what you have cut back into the Gettysburg Address.
Hold onto the Alt Key and press Tab.
While still holding the Alt Key, continue to tap on the Tab Key until you hear JAWS say Gettysburg Address.
From there all you have to do is let go and you should be back in the Gettysburg Address.

Hold onto the Ctrl Key and tap on the V Key.
JAWS should say Pasted from clipboard.
This means that the first paragraph of the Gettysburg Address was transferred from the computer’s memory to where it was before.

COPY & PASTE TEXT:

If you want to place text in another location without removing it from its original location, Word allows you to do this by copying, not cutting text.

Highlight the text you wish to copy.
Hold the Ctrl Key and press C Key on the keyboard.
JAWS should say Copied selection to clipboard.
Visually, it will appear as if nothing has happened.
However, a copy of the selected text has now been placed on the virtual clipboard in the computer’s memory.
Move to the place in your document where you wish to place the text.
While holding onto the Ctrl Key tap on the V Key on the keyboard.
JAWS should say Pasted from clipboard.

Exercise 11 Copying and Pasting from the Gettysburg Address

First we need to open a new window.
Tap on the Windows Key.
The Start Menu will open.
Down arrow until you hear JAWS say All Programs.
Press Enter.
Down arrow until you hear JAWS say Microsoft Office.
Press Enter.
Down arrow until you hear JAWS say Microsoft Office Word.
Press Enter.
You have now opened a blank word document.
Now, you have Two Windows open at the same time.
You are still on the blank document.
From there, hold onto the Alt Key and press Tab.
This feature allows you to navigate between windows.
If you keep pressing the Tab Key, JAWS will tell you which windows you have open.
At this point you should only have Two Windows open.
One should be the Gettysburg Address and the other should be the blank document.
JAWS may refer to it as Document 2.
While still holding the Alt Key, continue to tap on the Tab Key until you hear JAWS say Gettysburg Address.
From there all you have to do is let go and you should be back in the Gettysburg Address document.

Hold on to the Ctrl Key and press Home to get to the top of the page.
Down Arrow until you hear JAWS say Four score and seven years ago our fathers brought forth on this continent a new nation.
That is the beginning of the first paragraph of the document.
From where you are, hold down on the Shift Key and hold down on the Ctrl Key and press Down Arrow.
JAWS should say Selected and read the entire paragraph to you.
You have just highlighted the entire paragraph.

Hold onto the Ctrl Key and tap on the C Key.
JAWS should say Copied selection to clipboard.
This means, the text will be copied from its original location without being removed and placed on the virtual clipboard in the computer’s memory.

Remember, you have Two Windows open at the same time.
We are going to Paste what you have copied into the new blank document.
Hold onto the Alt Key and pressTab.
While still holding the Alt Key, continue to tap on the Tab Key until you hear Jaws say Document 2.
From there all you have to do is let go and you should be back in Document 2.

Now that you are back in Document 2 you can do a number of things including writing.
However, what you will do now is Paste that first paragraph from the Gettysburg Address from the clipboard onto the blank document.

Hold onto the Ctrl Key and tap on the V Key.
JAWS should say Pasted from clipboard.
This means that the first paragraph of the Gettysburg Address was transferred from the computer’s memory to the blank document.

Go ahead and see for yourself.
Hold onto Ctrl and press Home to go the top of the document.
Now hold onto the Insert Key and press the Down Arrow and JAWS will read the first paragraph of the Gettysburg Address to you.

Now the first paragraph is in two places at once!